Ask your Insurance Carrier or Managed Care Organization
These Questions:
1.
Always ask the voice at the other end of the phone,
"What is your name
and extension number?"
Write it down. Write down every answer you receive. Don't
be intimidated. Ask for explanations of anything you don't understand. Ask
to speak to a supervisor if you are not happy with the answers you are getting.
You'll need careful records later if the company fails to follow through with
what they've told you .
2.
Ask,
"I am
(my child is) beginning in psychotherapy.
Am I eligible to file a claim for reimbursement
myself?"
Many insurance companies and HMOs will only accept claims
for reimbursement directly from the health service provider him- or herself
(that is, the physician, nurse, psychologist or other professional providing
care).
If "NO," then complain loudly and find a new
policy or carrier. The only reason some insurance companies and HMOs refuse
to accept claims from you, the patient, is for their convenience.
Keep
in mind that your out-of-pocket medical expenses can be minimized if your
employer offers a pre-tax medical "flexible spending account" or a "medical
spending account" (click here to learn more about NH companies offering this
benefit
)
3.
If you are eligible to file your own claims with your insurance carrier, then
ask,
"Can I be reimbursed for services
already provided?
Or do I need PRE-AUTHORIZATION in order to be reimbursed?"
Many
health insurance and managed care companies will not even consider reimbursing
you for services provided and paid for PRIOR to your call. They will require
that you receive their authorization first.
4. If you are eligible
to file claims for reimbursement, then ask,
"What is the rate of reimbursement?"
That
is, what percentage of the money that you spend will be reimbursed to you?
For
example, if you spend $100 out-of-pocket for one hour of individual psychotherapy
and then submit a claim for reimbursement, should you expect to get the full
$100 reimbursed? Probably not. How much will be reimbursed?
5.
Now ask,
"Does this rate of reimbursement depend on who the provider is?"
Some companies have a list of "preferred
providers." If so, then ask,
"Who
is on your list of preferred providers
in my immediate area with
expertise in ... (state the nature of your concerns)?"
and
"What
is the reimbursement rate for
'non-preferred'
or
'out-of-network ' providers?"
6.
Ask,
"Does the rate of reimbursement
depend on
a 'usual and customary' fee?"
Many companies will reimburse
X% of the rate that they deem appropriate, regardless of what
you paid. "Usual and customary" is the company's way of saying what that
dollar amount is.
For
example, your company may say that they will reimburse you 80% of their usual
and customary fee. You paid $100 for one hour of psychotherapy and submit
a claim for reimbursement. If the insurance company's usual and customary
fee for individual psychotherapy is $60, then you will be reimbursed 80% of
$60, or $48.
7.
Now ask,
"What will my co-payment
and deductible be
per visit with an out-of-network provider?"
A co-payment is the (fixed or percentage)
amount you owe to the provider per service, before reimbursement will be
considered. A deductible is the total dollar amount you must pay per person
or, in sum, per family, per year, before reimbursement will be considered.
8. Ask,
"Does the rate of reimbursement
depend on a PROCEDURE CODE or CPT?"
Every health service is assigned a CPT or procedure code.
Companies sometimes reimburse differently depending on CPT. Individual psychotherapy is CPT 90806. Learn more about CPT codes here
Now ask,
"What procedure codes are
NOT reimbursed?"
9.
Ask,
"Does the rate of
reimbursement
require a DSM IV DIAGNOSIS CODE?"
Insurance companies often require that the identified patient
be labelled with a formal DSM IV (psychiatric) diagnosis.This label is recorded
with the patient's name suggesting the presence of a mental illness.
For example, Attention Deficit (Hyperactivity) Disorder is 314.01 Learn more
about DSM IV here
If a diagnosis code is necessary, ask:
"What
diagnoses are NOT reimbursable?"
Often, the relatively benign diagnosis codes (sometimes referred
to as "V codes") are not acceptable for reimbursement. For example, the DSM
IV diagnosis code for Bereavement is V62.82 and for "Parent-child Relational
Problem" is V61.20.
10.
Ask,
"Where do I mail my claims?"
and
"Will you accept claims by
e-mail or fax?"
and
"How long will it take
to mail out my
reimbursements after receiving my claims?"